Pre arrival Notice Douala Port

Good day Master 

Acting as your agent, we have been informed that your Vessel’s is giving eta Douala pilot station. 

Your good lady will probably receive numerous email messages from various parties at Douala Cameroun for cheating end . For smooth operations, please ignore such messages and only consider messages originated from your agent or your protective agent depending on matter. 

Beside be sure that Vessel is holding all original document with below requested copies. 

Here under are all needed Informations. 

1 – Documents needed for pre-arrival formalities

– Ship’s particular – Crew list – Stowage plan – Cargo manifest – BL – Arrival Draft in fresh water ek – Last port clearance – List of last port of call – Sealing certificate 2- DOCUMENTS TO BE READY PRIOR BERTHING (inward clearance) 

You will provide six copies each. 

• Ship’s particular 

• Crew list, 

• Last port clearance, 

• Port of call list, 

• Cargo manifest 

• Crew effects declaration, 

• Narcotics or medicine list, 

• Nil list, 

• Ship’s stores declaration and ship’s properties list 

• Provision list, 

• Bonded store, 

• Deck store, 

• Paint store included thinner 

• Engine room, 

• Dangerous cargo list 

• Animal list, 

• Vaccination list, 

• Arms and ammunition list 

• Maritime declaration 

• Stowage plan 

• Sealing certificate of the hatches 

• Last inspection report of PSC in Cameroon – if any 

• Medical certificate 


In the provision list , bonded store, paint store, deck store, engine room you must declare all included 

soft drink, mineral water, paint room, cigarettes and whisky . 

Also check/control if seamen books are well filled up with stamp & date of embarkation of each sailor. 

Please try to avoid any wrong declaration subject to be fined. If any doubt, feel free to contact us immediately. 

3- Authorities to board the vessel 

• Customs clearance ( 03 Pers ) 

• Immigration ( 03 Pers ) 

• Port state control ( 03 Pers ) 

• Health state control ( 03 Pers 

• Agriculture brigade ( 02 Pers ) 

• Marpol ( 03 Pers ) 

• Fire brigade ( 02 pers ) 

• Harbour master office ( 02 Pers ) 

•.ISPS Control (09 pers) .• Custom tally (03 pers) 

4-Douala port information: 

a- Main buoys position 

Fair way buoy; buoy A : lat north= 3°45’01 » long east= 9°23’56 » 

Pilot station ( waiting place for berthing) buoy 09: lat north= 3°54’11 » long east=9°32’20 » 

Theoretically Pilot station is the boarding area , but pilot might suggest to proceed and meet him into the channel 

Please give your full cooperation to the pilot. 

Pilot is booked only during port meeting held as follows: Monday to Saturday: twice a day = 10h00 and 16h00 Sunday or workable holidays: 10h00 

b- Restrictions 

There is no restriction on length / beam / air draft. For draft , Wouri water is fresh water density (density = 1.00 ) Fresh water arrival /sailing draft may comply with tide level, Maximum fresh water draft in the channel is 6.20 m + tide level. Tide variance is from 0.3 m on low water to 2.90 m on high water. Berths are kept enough depth for vessel complying with channel restriction: 8.70m + tide level 

Draft permitting vessel’s movements are fixed 1 hour before high tide for berthing or sailing but no later than 01 hour after 

C -Traffic control 

Port traffic Control: VHF CH 14 / 16 Phone / Fax: (237) 33 42 21 54 Coastal Radio Station: Tel (237) 233 42 09 16 / 233 42 82 83 

Frequencies: 500 KHZ,2182 KHZ, 8420 KHZ, 12582 KHZ 

Being a river port, 72/48/24h pre arrival notification is required via port agent. 

D – Working hours 

normal port working hours 07h00 – 15h00 15h00 – 23h00 23h00 – 07h00 Port overtime: Saturday, Sunday, holidays and after 18h00 on normal days 

E – ISPS Code 

Douala Port is ISPS Certified since july 1st 2004 PFSO is the harbour master Mr Abdoul Hakim Tel: (237) 233 42 13 33 / fax ( 237) 233 42 35 50 / Mob: (237) 699 67 14 69 

No letter or claim tendered by any authority must be signed without agent advises. 

6- Flag All flags must be keep up when coming alongside. CAMEROON flag must be hoisted from 0600 to 1800 during all vessel stay. 

7- Pilot sheet declaration A pilotage sheet will be presented to master on arrival, please fill it in accordance with ships particulars as per register book / certificates in your hand. Do not release blank sheet to whosoever. As they may fill it with wrong details for which your will be liable. Cargo quantity must be in compliance with cargo manifest. If you do not receive pilotage sheet upon mooring, please obtain it from your pilot. 

8- Last port clearance Agent of last port of call must issue port clearance duly signed and stamped by authorised person with Douala as next port; otherwise vessel will be subject to a heavy fine. There must be no surcharge on clearance. Clearance carrying different port of call should be accompanied by owners/charterers voyage order. 

9- Seal Please be assured that your holds are sealed and that you have a sealing certificate in other to avoid any problem. 

10- Garbage removal Local supplier will be proposed by agency. Dealing with a service provider without agency advice will be at your risk 

11- Sludge disposal Discharge of sludge is made on the free of charge basis if there is at least 50% of used oil. Removal Company will be proposed by agency. Dealing with a service provider without agency advice will be at your risk